Parent Portal » Holy Spirit Parent Portal

Holy Spirit Parent Portal

Welcome Parents!
 
For your convenience, we have located some frequently requested links and documents right here in one place!  We hope it is helpful!
ABSENCE FROM SCHOOL
 
If your child will be absent, please include their name, grade and section.
Please include ALL symptoms with the reason for their absence.
Click below to report the absence.
EXTENDED CARE PHONE NUMBER
To reach the extended director or voicemail line, please dial 408.268.7367
 
Includes drop off and pick up, mask and cohort protocols.
UNIFORM GUIDELINES ARE FOUND IN THE STUDENT & PARENT HANDBOOK.
 
UNIFORM EXCHANGE:
For gently used uniforms, please contact Mrs. Claudia Lopez at claudia_iliana123@yahoo.com.
 
 
You may visit MERRY MART WEBSITE for jumpers, skirts, shorts, pants and polos.
 
 
 

At Holy Spirit School, the education of each child is a cooperative effort involving administrators, teachers, staff, parents and parishioners. We firmly believe that positive interaction with caring adults significantly improves our students’ achievement and models the behavior of serving others. We require parental involvement because we are committed to giving every one of our students this advantage for life.

 

We require that every Holy Spirit family volunteer a minimum of 40 hours throughout the year (May through April.) Although it is always preferable that families complete required volunteer hours, we recognize that sometimes this is not possible.  Hardships need to be discussed with the Administration and will be addressed on an individual basis.  If families are unable to complete the required 40 volunteer hours by April 30th of the school year, they will be invoiced $10 for each uncompleted hour.

 

Before volunteering, any family member (18 and over) needs to complete the following steps:

  1. Fingerprinting (instruction attached below)
  2. Complete the online Virtus Safe Environment Training (instructions attached below) and submit the completion certificate to the front office
  3. Complete an Adult Volunteer Waiver and submit it to the front office
  4. **Additional immunizations are required for Pre-K volunteers**
As part of their registration, parents generously commit to a $250 / per family fundraising requirement for each school year.  The deadline to meet this commitment is April 30 of each school year. Families can meet this requirement through any of the following:

  • Benefit Mobile
  • ShopWithScrip
  • Charleston Gift Wrap Sale
  • Spring Fundraiser
  • Fundraising Requirement Designated Donation - please clearly designate these donations as "fundraising requirement" donations.
    (and Corporate Matching Gifts associated with these donations)
 
Please note - donations tied to specific campaigns do not apply to the fundraising requirement.
 
Through these first two programs, regular shopping trips can benefit our students and programs and help you meet your fundraising commitment. A portion of every purchase made through the Benefit Mobile and ShopWithScrip programs is returned directly to Holy Spirit School. Establishing accounts with either or both programs requires minimal effort and delivers significant returns. To open accounts for BenefitMobile or ShopWithScrip, please click the links.
 
The Charleston Gift Wrap and See's Candy sales take place before the Christmas holiday and before Easter respectively. These two programs provide a greater return to the school. Additionally, several volunteer opportunities for both of these sales will be posted on ParentSquare.
 
OTHER FUNDRAISING EFFORTS
 

The funds from these efforts aim to enrich our current programs, invest in new resources or provide improvements to our campus, as needed. The scope of these funds extends beyond the day-to-day school operations.

  • The Annual Fund - Virtually 100% of each dollar donated via this fund goes directly to student programs. While an Annual Fund gift is not mandatory, we highly encourage parent participation, as outside foundations and organizations from whom we would like to solicit grant money use this data point to gauge parent engagement as a measurable and comparable metric. Gifts to the Annual Fund are 100% tax-deductible and are often matched by employers through their Corporate Match programs.
  • The Legacy Fund – A restricted funds account that was established by our school’s founding pastor with the goal of providing tuition assistance to families who strongly desire a Catholic education but need financial assistance to make it possible. We continue to grow this fund each year and are committed to its long-term sustainability.
  • Special Events - Holy Spirit School hosts three annual fundraising events. You can support these events in any of the following ways: be a cash sponsor / underwrite an area of the event, donate a live or silent auction item, buy a ticket and attend the event, or volunteer your time. We encourage families to participate in these events, as they not only raise funds for the school but also build a sense of community.
    • Golf Tournament The Golf Tournament is an adult-only event hosted annually and benefits both the school and church communities. This event is a sell-out and brings the community together for a fun day of golf, dinner and a live auction. The 2021/2022 projected date is yet to be announced.
    • Auction This annual adult-only fundraiser is a time for fun, food, fellowship and a live auction featuring one-of-a-kind items made by each class as well as other exciting trips and luxury items.  The 2021/2022 projected date is yet to be announced.
    • Fun RunThis event engages the students, as they are actively involved in requesting pledges from family members, friends and neighbors for the number of laps they complete. This is a fun event for the
 
CORPORATE MATCHING
Corporate Matching Gift programs are an easy way to double or triple your donation. In some cases, even volunteer hours for the benefit of Holy Spirit School can turn into cash donations from several employers. Please inquire with your Human Resources Department to determine if a Gift Matching Program is available, and to obtain the documentation necessary to initiate the match.
 
 
 
School events can be found on the website calendar in a format that can be saved directly to your personal electronic calendars.
 
UPCOMING EVENTS
  • Golf Tournament - October 25
 
 

The majority of our communication is done electronically, through our Student Information System (PowerSchool), the system interface (ParentSquare), email, and a variety of programs used at various grade levels. Tuition and fees, some fundraising programs, hot lunch & school supply purchases, etc., are all handled via websites and online ordering systems. It’s easy, efficient, and exciting to be able to offer all of this to our students and parents!

 

The PowerSchool and ParentSquare systems are based on student attendance. This means families can only access the systems during the school year. Summer communication will come to you via email. An invitation to register with ParentSquare and PowerSchool passwords (for NEW families/students) will come home the first week of school.

 

A brief explanation of some of the communication vehicles used here at HSS and a list of some commonly used websites / phone numbers can be found on our Sites & Phone Numbers Contact Information page in the Parent Portal.

 

Hopefully this will help you locate what you need.

 
Our external communication systems - this website and our FaceBook page are available to the public. Please bookmark our webpage and follow our Facebook page to stay up to date with the happenings in our community.
WALKING HOME FROM SCHOOL
 
Please submit the Consent to Walk Home form in order for your student to be dismissed to walk home from school each day.
All families will be paying tuition, extended care and any other fees (after school sports, spirit shirts, field trips, etc.) through FACTS, our financial management company. FACTS will provide notification via email (to the provided address) prior to any scheduled charges. Final tuition figures, adjusted for tuition assistance, etc. will be available online before July 1.
 
In the first few weeks of summer, new families are assigned a "welcome buddy" to help them navigate their first year. Check back here in mid-June to connect with the New Family Welcome Program liaisons!
While our campus gates are locked during the school day. As soon as Covid restrictions allow, we look forward to welcoming parents and visitors on campus. Campus access is gained by ringing the bell outside the front office.
 
DROP-OFF & PICK-UP INSTRUCTIONS - ARE UNDER REVIEW AND WILL BE DISCUSSED AT BACK-TO-SCHOOL NIGHT.
 
LATE ARRIVAL: If your student arrives after the school gates have closed, please ring the bell at the front gates. Students will be buzzed in and should come into the office for an admit/tardy slip. If you would like a medical excuse for the absence or late arrival, please have your student bring in a note from their doctor. 
 
EARLY PICKUP: If, for any reason, your child needs to leave campus before the end of the day, please come to the front office and sign them out. It is helpful if you notify the teacher of the pickup, but we cannot call the child out of class until an authorized adult is in the office to pick them up. Please make sure that any adult (over age 18) that is picking up your child is on your list of authorized adults.
We are fortunate to live in San Jose where the weather permits our students to eat outdoors virtually every day! When weather does not permit, our students will eat in their classrooms.
 
PACK A LUNCH
Students are welcome to pack their lunches and keep them in their cubbies or lockers. We are unable to provide a place for students to keep their lunches cold or to heat them up. Please keep that in mind when sending a packed lunch with your child. 
 
HOT LUNCH
We are also fortunate to be able to provide a healthy hot lunch option for families who wish to purchase a meal for their student(s). Pasta Market is our hot lunch provider and offers lunches on Mondays, Tuesdays, and Thursdays when school is in session. The monthly lunch menu is posted in ParentSquare and on the website. A sample menu is located in the "ATTACHMENTS" below. (Please note the sample menu features minimum days on Thursdays. Minimum days, days when hot lunch will NOT be served, are on Wednesdays in the 2021-2022 school year.)
 
 
On Fridays, Holy Spirit parent volunteers coordinate a pizza delivery for our hot lunch offering. This fun weekly treat is a fundraising opportunity benefitting our middle school programs. Families wishing to participate must sign up for the whole year and will be billed twice - half at the beginning of the year and half midyear. Please complete the pizza order form and send it to your student's homeroom teacher.
 
FORGOTTEN LUNCHES
If a student forgets his/her lunch at home, you may bring their lunch to the front office before their lunch period and we will deliver it to them. If they forget their lunch, and they do not have one delivered in time, we will send them to hot lunch and parents will be billed accordingly. Please note: we cannot accept fast food, Door Dash, or other food deliveries for students.
 
Thank you for supporting our Holy Spirit School family-owned businesses. Please email maria.apodaca@dsj.org with your student's name and homeroom to be added to this list.